Overview
Uc1 Indiana Sample
Frequently Asked Questions Regarding the
Indiana Department of Workforce Development
Q:I’m not sure what applied rate to use on line five of the
A:The rate is available on the rate notice sent to the employer or it may be accessed online through the employer self service application.
Q:How can I determine whether or not the
A:
Q:Where can I call with questions about DWD procedures and requirements?
A:Employers and preparers with questions should call
Q:I am a preparer and my clients frequently forget to send me the
A:A substitute UC1 form is available in the forms and downloads section of IDWD’s website
(http://www.in.gov/dwd/2406.htm). Please read and follow the directions on the substitute form carefully.
There are also several software products that are approved to print the
Additionally, employers have the option to set their preparer up as a “correspondence agent” via the Employer Self Service (ESS) website. This results in the forms being mailed directly to the preparer.
Clients who do not provide the original forms or set the preparer up as a correspondence agent should be made aware that incomplete or unapproved forms must be transported from the processing center to DWD for manual processing. The employer’s account can be charged for any penalty, interest, or fines associated with late posting if the prescribed forms are not used or if the documentation submitted does not contain valid account and premium information.
Q:I don’t have an account number for my (my client’s) business. I’m told the
A:The employer should have a valid SUTA account number at the time of first filing. Employers that are not registering as a result of an acquisition can get the correct account number through DWD’s Employer Self Service (ESS) registration application. Employers registering as a result of an acquisition must provide notice of the acquisition 5 days prior to the effective date per IC
Q:I prepare
03/26/2013
Frequently Asked Questions Regarding the
Indiana Department of Workforce Development
A:Proper preparation of the forms before shipping will speed processing. The mail in P.O. Box 7054 goes to the Indiana Department of Revenue. IDOR is only authorized to process
•Cut the
•Separate the forms into two stacks. One stack would be only
•Do not include check stubs or any other forms or correspondence.
•Do not use staples or paper clips.
Q:I have (or my client has) a credit from a previous quarter. The new
A:Employers should verify on ESS that a credit exists. They then have the option of requesting a refund of that credit directly or they can adjust their remittance to include the previously remitted credit memo. The
Q:When a business is closed, can I just write “business closed” on the
A:The
03/26/2013
File Characteristics
| Fact Name | Details |
|---|---|
| Form Purpose | The UC-1 form is used for Unemployment Compensation Insurance Payment in Indiana. |
| Rate Information | Employers can find the applied rate on the rate notice sent to them or access it online through the employer self-service application. |
| Approved Version | To check if the UC-1 form is approved, email Forms@Dor.IN.gov with your questions. |
| Contact for Questions | Employers and preparers can call 800-437-9136 for questions about DWD procedures and requirements. |
| Substitute Form Availability | A substitute UC-1 form is available on the IDWD website. Follow the instructions on this form carefully. |
| Account Number Requirement | Employers must have a valid SUTA account number for processing the UC-1. This can be obtained through the DWD’s Employer Self Service registration application. |
| Shipping Assembly | Proper assembly of UC-1 forms for shipping is crucial. Forms should be separated into stacks and should not include check stubs or other documents. |
Essential Points on This Form
I’m not sure what applied rate to use on line five of the UC-1. Where can I find or calculate it?
The applied rate can be found on the rate notice that is sent to employers. Alternatively, it is accessible online through the employer self-service application. If you have trouble locating it, consider reaching out to your employer representative for assistance.
How can I determine whether or not the UC-1 form I am using is an approved version?
If you have questions regarding the approval status of your UC-1 form, you can send an email to Forms@Dor.IN.gov. It may be helpful to scan your form and attach it to your email. Be sure to include information about the software you are using to complete the form.
Where can I call with questions about DWD procedures and requirements?
For any inquiries related to the Department of Workforce Development (DWD) procedures and requirements, employers and preparers should call 800-437-9136. The staff there can provide guidance and answer specific questions you may have.
I am a preparer and my clients frequently forget to send me the UC-1 forms that were mailed to them. Is a blank approved form available?
A substitute UC-1 form can be found in the forms and downloads section of the Indiana Department of Workforce Development’s website at this link . It is important to read and follow the directions on the substitute form carefully. Additionally, there are software products approved for printing the UC-1. Employers can also designate their preparer as a “correspondence agent” via the Employer Self Service (ESS) website, which will ensure that forms are mailed directly to the preparer. Clients should be informed that using incomplete or unapproved forms may lead to penalties or fines.
I don’t have an account number for my (my client’s) business. I’m told the UC-1 can’t be processed without an account number. How can I resolve this?
It is essential for employers to have a valid SUTA account number when filing for the first time. If an employer is not registering due to an acquisition, they can obtain the correct account number through the DWD’s Employer Self Service (ESS) registration application. If the registration is due to an acquisition, the employer must notify the DWD five days prior to the effective date. For further assistance, call 800-437-9136.
I prepare UC-1s for a large number of clients. How do they need to be assembled for shipping?
Proper assembly of the UC-1 forms is crucial for efficient processing. Here are some guidelines:
- Cut the UC-1s from the page.
- Separate the forms into two stacks: one for UC-1s without payments and another for UC-1s with checks.
- Ensure each UC-1 is followed by its corresponding check.
- Avoid including check stubs or any other documents.
- Do not use staples or paper clips.
Mail these to P.O. Box 7054, which is designated for the Indiana Department of Revenue. Remember, only UC-1s and checks will be processed there; other documents will be sent to DWD, which could lead to delays.
I have (or my client has) a credit from a previous quarter. The new UC-1 doesn’t have a line for this. How should I fill out the UC-1 when I take this credit?
Employers should first verify that a credit exists on the ESS. They can either request a refund of that credit or adjust their remittance to reflect the previously remitted credit memo. When filling out the UC-1, it should show accurate quarter data without mentioning the credit. The system will automatically reconcile the difference between the amount due on the UC-1 and the amount paid.
When a business is closed, can I just write “business closed” on the UC-1 to let you know?
Writing notes such as “business closed” on the UC-1 is not effective, as these forms are processed by machines at high speed. Instead, you must complete State Form 46800, which is required to officially close an account. This form can be found on the DWD website at this link .
Misconceptions
Misconception 1: The UC-1 form does not require an account number.
In reality, an employer must have a valid SUTA account number to process the UC-1. This number is essential for proper filing and processing.
Misconception 2: Any version of the UC-1 form can be used.
The UC-1 form must be the approved version. Employers should verify the form's approval status to avoid processing delays.
Misconception 3: Writing notes on the UC-1 form is acceptable.
Notes written on the form are often not read by machines. To officially close an account, use State form 46800 instead of writing notes.
Misconception 4: Submitting the UC-1 without proper preparation is fine.
Improperly prepared forms can lead to delays and penalties. It’s crucial to follow the guidelines for shipping and assembling the forms correctly.
Misconception 5: A blank UC-1 form is not available.
A substitute UC-1 form can be found on the IDWD website. Employers can also set their preparers as correspondence agents to receive forms directly.
Misconception 6: A credit from a previous quarter can be mentioned directly on the UC-1.
Instead, employers should verify the credit on ESS and adjust their remittance accordingly without referencing the credit on the UC-1.
Misconception 7: Questions about the UC-1 can only be answered through the website.
Employers can call 800-437-9136 for assistance with questions about DWD procedures and requirements.
Misconception 8: All documents can be sent with the UC-1 form.
Only the UC-1 forms and checks should be sent to the Indiana Department of Revenue. Other documents will be sent to DWD, which may cause delays.
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