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Indiana State 51804 Sample

CAREER COLLEGE STUDENT ASSURANCE FUND

FOR OFFICE USE ONLY

QUARTERLY COLLECTION (CCSAF-1)

Date stamp upon receipt (month, day, year)

State Form 51804 (R2 / 6-11)

 

Approved by State Board of Accounts, 2011

 

INSTRUCTIONS: 1. Please print legibly or type the information on this form.

2.A separate form is required for each campus location.

3.Payment is due forty-five (45) days from the close of the quarterly reporting and collection period.

4.Send the completed form and FUND payment to the Indiana Commission on Proprietary Education, 302 West Washington Street, Room E201, Indianapolis, Indiana 46204.

5.If you have any questions concerning this form, please contact the Commission at (317) 232-1320.

SECTION A - REPORTING INFORMATION

1.

COPE advertising code

2. Reporting quarter (check appropriate box)

July 1 - September 30

 

3. Year of reporting quarter

 

 

 

January 1 - March 31

April 1 - June 30

October 1 - December 31

 

 

 

 

 

 

 

 

 

 

 

4.

Name of contact person (person responsible for completing this form)

 

 

 

5. Daytime telephone number

 

 

 

 

 

 

 

(

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION B - OWNER INFORMATION

 

 

 

1.

Name of owner (legal, partnership, corporate, or other entity name)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

If sole owner (last name, first name, middle initial, suffix)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.

Primary address (number and street, city, state, and ZIP code)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.

E-mail address

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION C - CAMPUS INFORMATION

 

 

 

1.

Business trade name / DBA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.

Physical address (number and street, city, state, and ZIP code - no PO Box numbers)

 

 

 

 

 

 

 

 

 

 

 

 

3. Telephone number of business location

 

 

4. Fax number of business location

 

 

 

 

(

)

 

 

(

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION D - REPORT OF QUARTERLY EARNED TUITION

 

 

 

 

1. Total Gross Tuition / Instructional fees received from all Indiana residents this quarter:

 

 

 

 

 

 

 

 

 

 

 

2. Total Gross Tuition / Instructional fees received from all out of state residents instructed within Indiana this quarter:

 

 

 

 

 

 

 

 

 

 

 

3. Total value of refunds made this quarter (to students from, or instructed in, Indiana):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4. Net tuition earned (Lines D1 + D2 - D3):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION E - CALCULATION OF REQUIRED CONTRIBUTION

 

 

 

 

1. Required FUND Contribution (0.1% Net Tuition; Line D4 X .001):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2. Additional Required Fee (IC 21-17-3-9):

 

 

 

 

 

 

$60.00

 

 

 

 

 

 

 

 

 

 

3. Total Payment this quarter (Lines E1 + E2):

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SECTION F - SIGNATURE AND CERTIFICATION OF NOTARY PUBLIC

 

 

 

 

STATE OF _______________________________

 

 

 

 

 

 

 

 

 

 

SS:

 

 

 

 

 

 

 

 

COUNTY OF _____________________________

 

 

 

 

 

 

 

 

I, ________________________________________________________________, first being duly sworn on oath say that I am the above named,

 

that I have personally prepared the foregoing application, and that the same is true to the best of my knowledge and belief.

 

 

 

 

 

 

 

 

 

Signature of person completing this form

 

 

 

 

Date subscribed and sworn (month, day, year)

 

 

 

 

 

 

 

 

 

Printed or typed name of person completing this form

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Signature of notary public

 

 

Printed or typed name of notary public

 

 

 

 

 

 

 

 

 

 

 

County of residence

 

 

Date commission expires (month, day, year)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INSTRUCTIONS FOR COMPLETING STATE FORM 51804, CAREER COLLEGE STUDENT ASSURANCE FUND QUARTERLY COLLECTION (CCSAF-1)

INSTRUCTIONS FOR COMPLETING STATE FORM 51804 & SUBMITTING PAYMENT TO THE FUND

All sections of the form must be completed.

Purpose: The career college student assurance fund is established to provide indemnification to a student or an enrollee of a postsecondary proprietary institution who suffers loss or damage as a result of any of the occurrences described in section 5(c) of IC 21-17.

State Form 51804 is used to calculate and process quarterly payments to the Career College Student Assurance Fund as directed under IC 21-17-3-9 and 570 IAC, the statute and regulations of the Indiana Commission on Proprietary Education.

This form and the required payment must be submitted quarterly in accordance with IC 21-17-3-9 and 570 IAC 1-14.

A completed form and payment is required of each campus for which a surety bond is required for accreditation.

Section D (Report of Quarterly Earned Tuition) pertains to all students who are residents of Indiana - regardless of instructional location - and all students instructed within the state of Indiana. The annual (four-quarter) totals from Line D1 and Line D2 should be comparable to the values reported on the Indiana Tuition Report (State Form 49926).

Payment of the Additional Required Fee (Line E2) is required every quarter as defined in IC 21-17-3-9 et seq. If no tuition revenue is collected, or if the FUND has reached maturity, please remit ONLY this amount.

Failure to remit the appropriate fee(s) may result in the suspension or revocation of institutional accreditation to operate as a postsecondary proprietary institution within the state of Indiana.

Be sure to answer all applicable questions. Failure to do so may result in delays in crediting your account. Please print legibly or type the information on your application.

Payment is due forty-five (45) days from the close of the quarterly reporting and collection period.

Send the completed form and payment to the Indiana Commission on Proprietary Education, 302 West Washington Street, Room E201, Indianapolis, Indiana 46204.

If you have any questions concerning this form, please contact the Commission at (317) 232-1320.

LAWS & REGULATIONS REGARDING CONTRIBUTIONS TO THE CAREER COLLEGE STUDENT ASSURANCE FUND

STATUTORY AUTHORITY & AGENCY REGULATIONS REGARDING CONTRIBUTIONS TO THE CAREER COLLEGE STUDENT ASSURANCE FUND

(Full texts of the Indiana Code and Indiana Administrative Code are available on the Commission’s web site, www.in.gov/cope.)

IC 21-17-3-9 Quarterly contributions to fund; determination; bond

Sec. 9.3. (a) Subject to section 9(a) of this chapter, each postsecondary proprietary educational institution shall make quarterly contributions to the fund. The quarters begin January 1, April 1, July 1, and October 1.

(b)For each quarter, each postsecondary proprietary educational institution shall make a contribution equal to the STEP THREE amount derived under the following formula:

STEP ONE: Determine the total amount of tuition and fees earned during the quarter.

STEP TWO: Multiply the STEP ONE amount by one-tenth of one percent (0.1%).

STEP THREE: Add the STEP TWO amount and sixty dollars ($60).

(c)Notwithstanding section 6 of this chapter, for a postsecondary proprietary educational institution commencing operation after

September 30, 2004, the commission, in addition to requiring contributions to the fund, shall require the postsecondary proprietary institution to submit a surety bond in an amount determined by the commission for an amount of time that represents the number of quarters required for the fund to initially accumulate one million dollars ($1,000,000) as determined under section 6 of this chapter.

570 IAC 1-14 Career College Student Assurance Fund

570 IAC 1-14-3 Fund contributions

Sec. 3. (a) The proper amount of a postsecondary educational institution’s fund contribution shall be calculated in accordance with IC 21-17-3-9.

(b)Upon receipt of a contribution from a school to the fund, the check shall be deposited into the fund within twenty-four (24) hours of receipt.

(c)Money in the fund not currently needed will be invested by the treasurer of the state.

(d)The treasurer of the state shall invest the money in a manner similar to the investment of other public funds.

(e)Any gains made from fund investments shall also be deposited into the fund.

(f)Fund proceeds do not revert into the general state fund.

570 IAC 1-14-4 Quarterly contributions

Sec. 4. Each postsecondary proprietary institution shall make quarterly contributions to the fund in compliance with IC 21-17-3-9. As used in IC 21-17-3-9, “total amount of tuition and fees” means gross income before depreciation, taxes, or amortization, less any student refunds required by this rule or by student contract.

570 IAC 1-14-5 Quarterly beginnings

Sec. 5. A new quarter will begin on each of the following dates:

(1)January 1.

(2)April 1.

(3)July 1.

(4)October 1.

File Characteristics

Fact Name Details
Form Purpose The Indiana State Form 51804 is used to calculate and process quarterly payments to the Career College Student Assurance Fund, which provides indemnification to students who suffer losses due to specific occurrences.
Governing Laws This form operates under Indiana Code IC 21-17-3-9 and 570 IAC, which outline the requirements for contributions to the Career College Student Assurance Fund.
Submission Deadline Completed forms and payments must be submitted within forty-five (45) days from the end of each quarterly reporting period.
Quarterly Reporting Institutions must submit a separate form for each campus location, detailing tuition earned from both Indiana residents and out-of-state students instructed in Indiana.
Required Contributions The required contribution to the fund is calculated as 0.1% of net tuition earned, plus an additional fee of $60, as mandated by Indiana law.

Essential Points on This Form

What is the purpose of the Indiana State 51804 form?

The Indiana State 51804 form is used to report quarterly contributions to the Career College Student Assurance Fund. This fund provides financial protection to students enrolled in postsecondary proprietary institutions in Indiana. If a student suffers a loss due to specific occurrences outlined in the relevant statutes, this fund can offer indemnification. Institutions must submit this form along with their payment to ensure compliance with state regulations.

Who is required to submit the Indiana State 51804 form?

All postsecondary proprietary educational institutions operating in Indiana must submit the Indiana State 51804 form. Each campus location requires a separate form. This is necessary for institutions that are required to have a surety bond for accreditation. Failure to submit the form can lead to consequences, including the suspension or revocation of institutional accreditation.

How is the required contribution to the fund calculated?

The required contribution consists of two components: a percentage of net tuition earned and a fixed fee. Specifically, institutions must calculate their net tuition by taking the total gross tuition and instructional fees received, subtracting any refunds issued, and then multiplying the result by 0.1%. Additionally, a fee of $60 is added to this amount. The total payment for the quarter is the sum of these two figures.

When is the payment due for the Indiana State 51804 form?

Payments for the Indiana State 51804 form are due 45 days after the close of the quarterly reporting period. The quarters are defined as follows: January 1 to March 31, April 1 to June 30, July 1 to September 30, and October 1 to December 31. It is crucial for institutions to adhere to this timeline to avoid penalties.

What should I do if I have questions about the form?

If you have any questions regarding the Indiana State 51804 form, you can contact the Indiana Commission on Proprietary Education. They can be reached at (317) 232-1320. It is advisable to seek clarification to ensure that all sections of the form are completed accurately and submitted on time.

What happens if an institution fails to submit the form or payment?

Failure to submit the Indiana State 51804 form or the required payment can lead to serious repercussions. Institutions risk having their accreditation suspended or revoked, which would prevent them from operating legally as a postsecondary proprietary institution in Indiana. It is essential to comply with all requirements to maintain accreditation and avoid financial penalties.

Misconceptions

  • Misconception 1: The Indiana State 51804 form is optional for career colleges.

    • This form is mandatory for all postsecondary proprietary institutions in Indiana. It ensures that contributions to the Career College Student Assurance Fund are made, which provides protection for students.

  • Misconception 2: Only for-profit institutions need to submit this form.

    • All postsecondary proprietary institutions, regardless of their profit status, must complete the Indiana State 51804 form. This includes both for-profit and non-profit entities.

  • Misconception 3: The form only needs to be submitted once a year.

    • The Indiana State 51804 form must be submitted quarterly. Institutions are required to report their earnings and make contributions every three months.

  • Misconception 4: There are no penalties for late submission of the form.

    • Failure to submit the form and the required payment on time can lead to serious consequences, including the potential suspension or revocation of an institution's accreditation.

  • Misconception 5: The form can be submitted via email or fax.

    • Institutions must send the completed form and payment through traditional mail to the Indiana Commission on Proprietary Education. Electronic submissions are not accepted.

  • Misconception 6: Only tuition from Indiana residents needs to be reported.

    • Institutions must report tuition earned from both Indiana residents and out-of-state students who were instructed within Indiana. This ensures a complete picture of the institution's earnings.

  • Misconception 7: The form is only for new institutions.

    • All established postsecondary proprietary institutions must complete this form. It is not limited to new institutions or those just starting operations.

  • Misconception 8: The required contribution amount is fixed.

    • The contribution amount varies based on the net tuition earned. Institutions must calculate their contribution based on their reported earnings each quarter.

  • Misconception 9: The form does not require notarization.

    • Notarization is a crucial step in the submission process. The person completing the form must sign it in the presence of a notary public to validate the information provided.

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